Group Administration Reports

Generating Reports for a Group of Examinees

Follow these steps to generate a single report for each examinee in a defined group.  This method allows for a user to submit one "batch" request of reports for the examinees rather than submitting multiple requests at a time.  The output reports are formatted in a ZIP file (containing multiple PDFs - one PDF report for each examinee) or can be generated as one PDF (with multiple pages for all the examinees).   Both styles of output will consume the same quantity of inventory to generate the reports.

Step 1

1. 1. Navigate to the Group Details page and select the group (see Group Details).

   2. Click the Reports tab.

   3. Select a Report.

   4. Select an Assessment.
       

Step 2

1. 1. Complete the search criteria to find examinees for the report

   2. Click the Search button.

   3. Search results will appear in the table.

Step 3

1. 1. Select two or more examinees by clicking the check box next to each name.

   2. Click the View Report button.  A Report Configuration window will appear.

   3. Complete the necessary fields to configure your report (format, settings, etc).

   4. Click Generate Report button. A Report Output Format window will appear.

   5. Select Single File or Zip File output formatting.

   6. Click Generate Report button to begin the download.

Generating a "Group Report" for a Group of Examinees

1. Enter a group report name or click Search Reports to search for a report.
2. Search for examinees by clicking the Search command button. You can also filter the search with additional search criteria.
3. Select two or more examinee records (only records in "Report Generated" status may be selected).
4. Click the View Report command button. The report configuration page will display.
5. Select the various report settings.
6. Click Generate Report. Your request will then be submitted for processing.

Note: This type of examinee group report is not available for all products. To learn more about products

and available reports, please refer to the product documents in the Resource Library.

From the Q-global header navigation menu, click:
Resource Library > Resources > [Product Name] > General Folder > About the [product name]  

Additional Information

• If you select more than one examinee to run the same report on (batch report), the following information on the top of the window will not be shown, Examinee, Examinee ID, Assessment, and Report.
• Only assessments with a status of 'Ready for Reporting' or 'Report Generated' can be used in a report.
• Assessment records without a valid reporting status will be returned with the search results, however, you cannot select them for report generation.
• Assessments with a status of 'Ready for Reporting' require a report-specific usage in your inventory. If you do not have usages available, you can click the Buy Now link to purchase more.
• For more details on searching, refer to the Searching for Records page, under Additional Functions.
• As First Name and Last Name OR Examinee ID is required, there may not be values in the associated columns.
• The Account name can vary based on how your organization is setup on the system and what privileges you are given by your Account Administrator.
• If you edit an assessment and change a raw score or item response a new version of the assessment will be created. Generating a report for the new version of the assessment will decrement your report usage inventory.
• Some fields that are marked as optional may be required to generate a report. Consult your assessment's scorability rules to determine if this field is mandatory for your report.